The Covid situation has presented unprecedented challenges to businesses big and small. It has also struck a fatal blow to some of the young startups.
In our previous Series I of the blog we covered steps involved in summary procedure of liquidation which can be accessed here and this Series II provides insight on striking off of the company (i.e. Fast Track Exit) by the Registrar of Companies (the RoC). Series-III will cover matters in relation to obtaining status of dormant for specified period, which is relevant for startups planning on pivoting and not shutting down the company; and Series-IV will cover the voluntary liquidation under the Insolvency and Bankruptcy Code
About Striking off the Company
Striking off the name of the company has been introduced by the Ministry of Corporate Affairs (the MCA) for giving an opportunity to the in-operative or defunct companies for getting their name struck off from the records of Register of Companies maintained by Registrar of Companies. FTE is a time efficient mode of closing down of the company, with lesser formalities as compared to other modes of closure of a company.
Section 248 of the Companies Act 2013 (the Act) shall be applicable in case of closure of a company by way of striking off the name of the company by the RoC.
Following companies are eligible to make an application to shut down the company:
- a company has failed to commence its business within one year of its incorporation; or
- a company is not carrying on any business or operation for a period of two immediately preceding financial years and has not made any application within such period for obtaining the status of a dormant company; or
- the subscribers to the memorandum have not paid the subscription money, which they had undertaken to pay at the time of incorporation of a company and a declaration to this effect has not been filed within one hundred and eighty days of its incorporation; or
- the company is not carrying on any business or operations, as revealed after the physical verification carried out of the registered office under section 12 of the Act.
In case a company satisfies the aforementioned eligibility criteria may opt for this Fast Track Exit process.
The following companies are not eligible:
- Listed companies;
- Companies that have been delisted due to non-compliance of listing regulations or listing agreement or any other statutory laws;
- Vanishing companies;
- Companies where inspection or investigation is ordered and being carried out or actions on such order are yet to be taken up or were completed but prosecutions arising out of such inspection or investigation are pending in the Court;
- Companies where notices are received under the Companies Act or pending process under the notices or
- Companies against which any prosecution for an offence is pending in any court;
- Companies whose application for compounding is pending before the competent authority for compounding the offences committed by the company or any of its officers in default;
- Companies, which have accepted public deposits which are either outstanding or the company is in default in repayment of the same;
- Companies having charges which are pending for satisfaction;
- Companies registered under section 25 of the Companies Act, 1956 or section 8 of the Act.
Pre-requisites to the application for Strike Off
- No Debt: The company shall not have any outstanding loans in the company;
- No dues to any statutory authority: The company shall not have any dues towards income tax, VAT, excise duty, service tax or any other tax or duty, by whatever name called, payable to the Central or any State Government, statutory authority or local authority;
- No Liabilities: All the other liabilities of the company have been settled or discharged or extinguished;
- No Investigation: There shall not be any inspection or investigation ordered and carried out or yet to be carried out or being carried out against the company and where inspection or investigation have been carried out, no prosecution is pending in any court.
- No Deposits: The company shall not have any public deposits which are outstanding nor the company is in default in its repayment or interest thereon.
- Filing of pending forms: All overdue returns such as Form No. AOC-4 or AOC-4 XBRL, as the case may be, and Form No. MGT-7, up to the end of the financial year in which the company ceased to carry its business operations shall be filed before making an application.
Procedure for Striking Off
- Board Resolution
The Board of Directors (the Board) of the company shall pass a resolution recommending to the shareholders seeking approval for Strike Off.
- Shareholders Resolution
The shareholders shall pass a special resolution (75% of the shareholders approve) authorising the Board to make an application to strike off its name from the register of companies by the RoC.
- Affidavit & Indemnity Bond
The Board shall also prepare and execute an affidavit in Form STK 4, indemnity in Form STK 3 and the said affidavit and indemnity bond shall be notarised by the public notary.
- Statement of Assets & Liabilities
The company shall prepare a statement in Form STK-8 containing assets and liabilities of the company made up to a day, not more than thirty days before the date of application and certified by a Chartered Accountant.
Application to the RoC
- The Company shall make an application in Form STK 2 with the RoC. Further, this form has to be certified by a chartered accountant in whole-time practice or a company secretary in whole-time practice or a cost accountant in whole-time practice along with
o Board and shareholder consents.
o Declaration by the directors on the operations of the company, as well as identify and address proof of each of the directors.
o Indemnity Bond by each of the directors. The indemnity bond must be to the effect that any losses, claim and liabilities on the company, will be met in full by every director individually or collectively, even after the name of the company is struck off from the register of companies. This is the most crucial part of this method of shutting down.
o Statement of assets and liabilities from a CA or statutory auditor.
o Disclose pending litigations, if any. (If there are pending litigation, this process of shutting down is not possible)
- On receipt of the application, the RoC upon being satisfied that the company is fit for being struck off from the RoC's companies register, shall give a notice to the company by e-mail on its e-mail address provided in its Form FTE, giving thirty days’ time to show cause as to why the name of the company should not be struck off.
The RoC shall proceed to publish the name of the company on the MCA website for any stakeholders to raise objection within 30 days of publication. After the expiry of the aforesaid time periods, the RoC shall proceed to strike off the company name from the register and shall publish a notice in the Official Gazette. The company shall stand dissolved from the date of publication in the official gazette.
Restoration of Struck off Companies
Upon the company dissolved under section 248 of the Act, in case any person aggrieved by an order of the RoC striking off, may file an appeal to the National Company Law Tribunal (the Tribunal) within a period of three years from the date of the order of the RoC. If the Tribunal is of the opinion that the removal of the name of the company from the register of companies with the RoC is not justified, it may order restoration of the name of the company in the ROC.
However, If a company, or any member or creditor or workman thereof feels aggrieved by the company having its name struck off from the register of companies, the Tribunal on an application made by the company, member, creditor or workman before the expiry of twenty years from the publication in the Official Gazette, order the name of the company to be restored. The Tribunal may, by the order, give such other directions and make such provisions as deemed just for placing the company and all other persons in the same position as nearly as may be as if the name of the company had not been struck off from the register of companies.
Timelines and Costs
The entire process of strike -off of the name of the company from the ROC would take about 3-6 months from the date of the application.
Costs would involve preparation and certification statement of accounts, expenses for notarization and stamp duty on the affidavit, indemnity bond and filing fees of INR 5,000-10,000.
The Striking off process is a major relief for large number of companies that have registered with the under the Act but either went out of business or became non-operational. This will provide an opportunity to the inoperative companies to dissolve with minimal cost and compliance as compared to other modes of closure of companies. From the above, you would have also seen that there is an option for restoration of the company based on petition from aggrieved persons.
Disclaimer: In the process of simplifying the reading of this blog, we have excluded many technical aspects/document descriptions, filings, timelines etc. to be followed. Please obtain legal advice, since your specific company’s requirements have to be considered.
This blog was originally published by YourStory https://yourstory.com/2020/06/modes-closing-business-series-two-striking-off-company-name-roc
Reach us on firstname.lastname@example.org
Ranked amongst the top 50 law firms in India by international ranking agency RSG Consulting, NovoJuris specializes in providing legal advice and support on matters relating to venture capital, private equity, fund formation, cross border transactions, business structuring, commercial laws, due-diligence, advisory on corporate law matters, mergers and acquisitions, legal compliance, intellectual property, real estate, accelerators and dispute resolution.